The Client Accounting Coordinator reports to the Client Accounting department to ensure the highest quality of financial service to our staff and clients. The Billing Coordinator role includes the ability to support planning teams to maintain documents and meet reconciliation deadlines. They will act as the liaison between media teams and the client account department. The role must understand how multiple media channels work and are reconciled.Essential Functions

• Assist team with completion of vendor credit applications
• Assist team with completion of documents that need to be sent to management for approval and signature
• Assist with Month Start tasks as directed by Client Accounting Supervisor
• Complete Digital filing tasks as needed
• Respond to vendor inquiries via the shared inbox
• Run and distribute weekly, bi-weekly and monthly reports
• Complete Client and Vendor Audit letters for review
• Sort ticketing system; redirect tickets to the appropriate team member
• Manage specific task in the ticketing system
• Save all vendor invoices to Dropbox and archive on a monthly basis
• Vendor invoice data entry
• Routing exceptions in the AP automation system for approval
• Connect with individual teams on outstanding and pastdue vendor invoices
• Campaign Reconciliation Reporting, document audits, enforcing naming conventions and document manager upload
• Monthly review of the company’s American Express credit card statements
• Review expense reports and receipts to ensure correct dates, amounts, etc. and ensure all charges fall under company policy
• Travel receipt download and confirmations

Requirements:

• 1 - 2 years of experience with data entry and file management, preferable
• Experience with Accounts Payables and accounting software, preferable
• Proficiency in G Suite and MicrosoftSuite programs; fundamental understanding of tables and formulas.
• Exceptional written, and verbal communication skills with the ability to communicate with all levels of employees and vendors.
• Ability to build and maintain strong interpersonal/professional relationships with employees, vendors, clients, etc.
• Strong attention to detail.
• Some after-hours work may be required.

‍Diversity and Inclusion‍

At Noble People, our people are our greatest asset. We are committed to fostering an inclusive environment that attracts, engages, and retains the best possible talent. Our diversity of experiences, backgrounds, locations, viewpoints and ideas is what makes us a great place to work and differentiate us as an employer of choice.‍

We are an equal opportunity employer

‍At Noble People we are committed to expanding opportunities for all employees without regard to race, color, religion, gender, age, national origin, sexual orientation, sexual identity, disability, or any other characteristic. Each person is valued for his or her talents, expertise, experience, and perspective

‍Who you are‍

The ideal candidate already creates content (for themselves or on behalf of others) in a way that demonstrates creativity, resourcefulness and an understanding of the platforms.

• You are detail-oriented
• You can exercise active listening and can effectively communicate verbally, visually and in writing
• You know when to ask questions, formulate solutions and take initiative
• You have excellent organizational skills and can multi-task, prioritize and meet deadlines
• The desire to work on a team in a fast-paced, ever-changing environment
• You are comfortable being uncomfortable because sometimes there is ambiguity, but there is also lots of opportunity

‍What you’ll do‍

• You will produce high-quality outputs for our business with a focus on appealing to the interests of the audience by creating engaging material.
• You will be able to conceive, produce and post new content on behalf of the agency, under the guidance of the CMO, with a specific focus on LinkedIn, Instagram and Tik Tok.
• You will promote collaboration between internal stakeholders to ensure consistency in our company's outputs.
• You will update existing material and identify new ways to reach our audience and contribute to the reshaping of our stylistic guidelines.

‍Responsibilities‍

• Writing, reviewing, editing, and updating content for company websites, blogs, marketing materials, and similar platforms.
• Conducting research and interviews to learn more about current trends, developments, and perceptions about the subject matter, and then contextualizing your findings.
• Assisting the creative team with the design of promotional materials.
• Using social media to engage consumers, respond to questions or complaints, and to promote company initiatives.
• Collaborating with internal departments to establish campaign objectives, complete tasks, and identify and solve problems.
• Monitoring social media and company website metrics.
• Utilizing SEO methods to increase site traffic.
• Suggesting new ways to promote company offerings and to reach consumers.

‍Our Must-Haves‍

• Fluency in all major social platforms
• Some video editing capability
• An understanding of SEO best practices
• Demonstrated excellence in writing, proofreading, and editing
• Excellent research, organizational, and time management skills
• Strong listening and communication skills
• The capacity to work independently and collaboratively
• Ability to work efficiently without compromising quality or accuracy
• Confidence in front of and behind of the camera is preferred
• Experience working in media, advertising, digital, technology and/or entertainment is a plus

‍Location: NYC

‍This is an in-person assignment. The role will requires working with co-workers in person, 3 days in office and 2 days remote.

‍We take care of you

‍Noble People offers a generous time-off package of 15 PTO days per annum, Safe & sick days, Personal and Birthday PTO as well as Summer Fridays, Mental Health & Wellness days, and a Sabbatical Program if you are with the agency 7 or more years.

We offer a comprehensive healthcare plan for eligible employees and their families which includes Medical with Telehealth/virtual care options, Dental, Vision, 401K, STD, LTD, Life Insurance.

Lastly, we allow for a cell phone reimbursement, pre-tax commuter benefits, Flexible Spending Account, daily snacks, and much more.

‍Diversity and Inclusion

‍Our people are our greatest asset. We are committed to fostering an inclusive environment that attracts, engages and retains the best possible talent. Our diversity of experiences, backgrounds, locations, viewpoints and ideas is what makes us a great place to work and differentiate us as an employer of choice.

‍Our commitment to Equal Opportunity

‍We are committed to expanding opportunities for all employees without regard to race, color, religion, gender, age, national origin, sexual orientation, sexual identity, disability, or any other characteristic. Each person is valued for his or her talents, expertise, experience, and perspective

‍

Who we are

We are Noble People. A modern creative media agency. We worked with the best creative agencies in the business and left to do things our own way. https://noblepeople.co/.

We do communications strategy, media planning and buying, and reporting and optimization – but with a lens that respects creativity and without the bullshit that comes along with most media agencies. We are passionate. We have strong values based on integrity and honesty. We find smarter ways to make an impact. We strip out the nonsense and do away with the old rules. We take a modern, transparent, and innovative approach to media – again, always through a creative lens.

We are seeking a skilled people-person generalist for the role of HR/People Coordinator who will provide administrative support for the People and Talent team. In addition to HR generalist responsibilities the HR/People Coordinator will assist the Talent function helping to develop a robust pipeline of diverse candidates for both current and future hiring needs.

Who you are

The ideal candidate has a passion for people and people management in a way that demonstrates resourcefulness, customer service driven approach, can lead with empathy and had a basic understanding of Human Resources fundamentals.

• You are detail-oriented
• You can exercise active listening and can effectively communicate verbally, visually and in writing
• You know when to ask questions, formulate solutions and take initiative
• You have excellent organizational skills and can multitask, prioritize, and meet deadlines
• The desire to work on a team in a fast-paced, ever-changing environment
• You are comfortable being uncomfortable because sometimes there is ambiguity, but there is also lots of opportunity

What you’ll do

Human Resources – 70%

• You will provide the first level of support and assist with all internal and external HR related inquiries or requests
• Manage, track, and ensure compliance on all employee information and documentation, including new hire required documentation, employee actions, performance reviews, progressive discipline, and termination and maintain hard and digital copies of employees' records
• Support payroll process by updating logs with new hires, changes, and terminations as well as communicating changes to appropriate channels
• Create and maintain all employee files in HRIS system and cloud storage system
• Compile data and complete required compliance reports: I-9, EEO; Veterans; pre-employment information as required
• Contribute to and/or lead HR projects and tasks as assigned by the Chief People Officer. May serve a leading role for HR projects and/or responsibilities, as assigned.
• Assist with performance management process
• Highly collaborative role with Talent Manager and CPO assisting with employment agreements, candidate flow, pipeline reports, pre-employment screening, employment verifications and onboarding.
• Own the onboarding process, creating first-week schedule, conducting I-9 verifications, providing benefits overview to new hires, prepare new hire orientation material
• Offboarding support; termination of benefits/scheduling of exit interviews and liaise with IT as required
• Support in the implementation of various agency-wide initiatives, including but not limited to cultural activities, professional development, employee relations, etc.
• Build strong relationships across Noble People and a reputation as a trusted partner that team members can come to for questions and concerns with both confidence and comfort

Recruiting – 30%

• Assist Talent Manager with full-cycle recruitment including sourcing, screening resumes, scheduling and conducting phone interviews, and organizing in-person interviews
• Build relationships with active and passive candidates to ensure a diverse and highly qualified talent pool
• Conduct pre-employment screening coordinate interview feedback to present recommendations to hire
• Update the applicant tracking system to maintain hiring data metrics and pipeline of qualified candidates for both current and future positions and
• Establish strong relationships with hiring managers to ensure that there is clear alignment throughout the recruiting and hiring processes

Other General Responsibilities

• Liaise with other departments or functions (Finance, IT, Operations)
• Schedule meetings, interviews, HR events and maintain agendas
• Coordinate learning & development, training sessions and seminars
• Produce and submit reports on general HR activity as required
• Keep up to date with the latest HR trends and best practices
• Ability to handle data and information with the highest level of confidentiality

Our Must-Haves

• Associates degree and 1-2 years of relevant HR assistant/coordinator or equivalent combination of education and experience.
• Exposure to Labor Law, payroll, and general employment practices
• Moderate understanding of HR functions and best practices
• Excellent communication, written and interpersonal skills
• Works well under pressure and meets tight deadlines
• Fantastic organizational and time management skills
• Ability to problem-solve and work independently when necessary
• Meticulous attention to detail
• Proficiency across Microsoft Office suite, G-Suite, Slack, Applicant Tracking Systems, and HRIS

Location: NYC
This is an in-person assignment. The role will require working with co-workers in person, 3 days in office and 2 days remote.

We take care of you

Noble People offers a generous time off package of 15 PTO days per annum, Safe & sick days, Personal and Birthday PTO as well as Summer Fridays, Mental Health & Wellness days, and a Sabbatical Program if you are with the agency for 7 or more years.

We offer a comprehensive healthcare plan for eligible employees and their families which includes Medical with Telehealth/virtual care options, Dental, Vision, 401K, STD, LTD, Life Insurance.

Lastly, we allow for a cell phone reimbursement, pre-tax commuter benefits, Flexible Spending Account, daily snacks, and much more.

Diversity and Inclusion
Our people are our greatest asset. We are committed to fostering an inclusive environment that attracts, engages, and retains the best possible talent. Our diversity of experiences, backgrounds, locations, viewpoints, and ideas is what makes us a great place to work and differentiate us as an employer of choice.

Our Commitment to Equal Opportunity
We are committed to expanding opportunities for all employees without regard to race, color, religion, gender, age, national origin, sexual orientation, sexual identity, disability, or any other characteristic. Each person is valued for his or her talents, expertise, experience, and perspective

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